Control of Your Office Records

1. Classify your records. Categorize them according to importance, legal time they
should be kept and frequency of use.

2. Digitize your records. Find out what documents can be stored digitally.

3. Minimize making copies unless necessary, do not make more copies.

4. Know when you can safely dispose of a document.

5. Arrange files both alphabetically and chronologically.

6. Do not leave records on the floor.

7. Have regular pest control.

8. Keep confidential papers in a secure place.

9. Invest in a fire proof vault.

10. Have a system for tracking possession of a document.

11. Define the responsibility of everyone regarding record keeping and filing.